CONFIRMATION OF MINUTES

1. ORDINARY COUNCIL MEETING - 18 APRIL 2024

REFERRED REPORTS

2. NOTICE OF MOTION - CRISIS FUND SUPPORTING LOCAL FAMILIES WITH EARLY CHILDHOOD EDUCATION COSTS Re-submission of motion that was made in the April meeting and withdrawn. 

ORDERS OF THE DAY

NOTICES OF MOTION

3. NOTICE OF MOTION - MODERN WAYS TO COMMUNICATE WITH RESIDENTS A motion I am moving to ask the State Government to consider extending the use of the Service NSW app or other means for Council’s to communicate with residents via electronic and direct means. 

4. NOTICE OF MOTION - REQUEST TO NORTH SYDNEY COUNCIL AND HERITAGE NSW TO PARTICIPATE IN DISCUSSIONS WITH A VIEW TO THE FORMATION OF A JOINT WORKING PARTY TO PROTECT BADANGI HERITAGE AREA ADJACENT TO BERRYS CREEK, TO MINIMISE POLLUTION OF BERRYS CREEK AND TO MONITOR AND RESPOND TO POLLUTION INCIDENTS IMPACTING BERRYS CREEK Proposal that Council writes to North Sydney Council and Heritage NSW to seek their participation in discussions with a view to the formation of a joint working party to protect Badangi heritage area adjacent to Berrys Creek.

5. NOTICE OF MOTION – WELLBEING FOR ELECTED COUNCILLORS Proposal that notes the contents of the ALGWA Survey Report on Bullying, Harassment and Intimidation in NSW Local Government, that this report is provided to all stakeholders engaged in the development of the Council’s Workplace Management Plan 2024, Councillor Staff Engagement Policy and Pycho-social Risk Formulation; and that Council record all future councillor workshops and committee meetings and stores in the same way as per existing councillor confidential documents

6. NOTICE OF MOTION - CANCELLATION OF PARTIAL CLOSURE OF CANBERRA AVENUE Proposal that Council rescinds previous resolutions to expand Newlands Park in St Leonards and keep part of Canberra Ave open. 

OFFICER REPORTS FOR DETERMINATION

7. CREATING A MULTIPURPOSE PERFORMANCE SPACE FOR LANE COVE Proposal to amend Council’s plans that the new Performing Arts Theatre will be build in the Terrace Function Room instead of Council Chambers. 

8. MAY 2024 UPDATE - LANE COVE SPORT AND RECREATION PROJECT An update that the forecasted budget required to complete the Sport & Recreation Centre will need to increase by circa 7%. The revised budget is currently been determined. 

Almost 12 months since commencement of construction, the full detailed design documentation for the Lane Cove Sport and Recreation Centre (LCSRC) is now complete and in parallel three key risks have been identified that are impacting the project. In reaching the 100% design milestone and upon finalisation of authority approvals and latent condition works within the near future, Council will have past the peak risk stage of the project in terms of cost exposure. Funding has been identified to address the increased costs, which will not impact Council’s existing capital works projects. It is recommended that the report be received and noted and Council update the Long Term Financial Plan at the June council meeting, post exhibition.

9. DRAFT COUNCILLOR AND STAFF INTERACTION POLICY Proposal to endorse the Draft Councillor and Staff Interaction Policy for the purposes of publicly exhibiting the document in conjunction with the recommended community consultation plan. 

10. LANE COVE AQUATIC AND LEISURE CENTRE ELECTRIFICATION ROADMAP The purpose of this report is to inform Council of the development of this roadmap and approach to enable future electrification of the site, including notice of two government grant applications which have been made to fund the infrastructure renewal program.

11. FINALISATION OF VARIATION TO 472-520 PACIFIC HIGHWAY VOLUNTARY PLANNING AGREEMENT At its 21 March 2024 meeting Council resolved to consult with the community on a proposed variation to the existing Voluntary Planning Agreement (VPA) with the New Hope Group, the developer of 472 - 504 Pacific Highway St Leonards.     

This report considers the outcomes of the community consultation and the next steps to include “The provision of community infrastructure in the St Leonards Precinct” in the existing VPA given no objections were received.

12. ST LEONARDS EARLY CHILDHOOD CENTRE FIT OUT PROPOSAL This report seeks Council’s approval to enter into a contract with the developer of Area 5 13-19 Canberra Avenue in St Leonards, HPG General Pty Ltd ABN 53 158 946 331 (Hyecorp) to provide the internal fit-out for the early childhood education centre and the community facility delivered as part of the Voluntary Planning Agreement (VPA). The VPA provided only the building shell, and Council is responsible for the fit-out of the centre.

13. PETITION REQUESTING TRAFFIC CHANGES IN INNES AVENUE FROM RESIDENTS AT 6 ULONGA AVENUE Council has received a petition comprising 38 residents from resident of the aged care facility at 6 Ulonga Avenue. The petition states that there is limited visibility at the intersections of Ulonga Avenue and Innes Road and Ronald Avenue and requests it to be improved to address the safety hazards.

14. DOGS ON SPORTSFIELDS A report on the impacts of dogs on our sport fields and a proposal to undertake community consultation to seek suggestions for solutions to manage the conflicts which arise from the use of sports fields for sport and as a dog off-leash area.

15. FURTHER AMENDMENTS TO COUNCIL'S DEVELOPMENT CONTROL PLAN The purpose of this report is to amend Council’s Development Control Plan, particularly Parts C (Residential Development), J (Landscaping and Tree Preservation) and S (Environmental Sustainability).

Changes include:

• Removing the control on pool heating systems (in Part C) as this is a direct conflict with state policy,
• Rewording the tree preservation guidelines (in Part J) to make it consistent with Council’s existing policies and approach, and
• Rewording some of the objectives in Part S to better reflect the focus on human health.

16. 2023/24 BUDGET - THIRD QUARTER REVIEW Quarterly review of Council’s budget and suggested amendments. Taking into consideration the variations from the Third Quarter Review, the projected 2023/24 overall operating result has been revised to a surplus of $28,580K, with the operating result before capital grants and contributions forecast to be a surplus of $2,492K. Capital expenditure has been decreased by $(7,879K) to $69,761K mainly due to the re-phasing of a number of projects’ budgets into the 2024/25 financial year budget. When transfers to and from Reserves are taken into account, the net result of the quarterly review is a small surplus of $3,018.

17. COMMUNITY ASSISTANCE GRANTS TO COMMUNITY GROUPS 2024-2025 This Report discusses the 2024/2025 financial assistance application process and recommends various grants. Council received a total of 23 applications requesting funds to the value of $595,272.

OFFICER REPORTS FOR INFORMATION

18. DELIVERY PROGRAM AND OPERATIONAL PLAN - 2023/24 THIRD QUARTER REVIEW This report outlines the 2023/24 Third Quarter progress towards achieving the projects and activities listed in the adopted 2023/24 Delivery Program and Operational Plan. It is recommended that the report be received and noted.

19. COUNCIL SNAPSHOT - APRIL 2024 

QUESTIONS WITH NOTICE

20. QUESTIONS WITH NOTICE - CLARIFICATION AND LOCATION OF SIGNAGE FOR BOB CAMPBELL OVAL WORKS

21. QUESTION WITH NOTICE - DEFINITION OF AFFORDABLE HOUSING IN CHAPTER 2 OF STATE ENVIRONMENTAL PLANNING POLICY (HOUSING) 2021

22. QUESTION WITH NOTICE - SPORT AND RECREATION FACILITY OPERATING AND MANAGEMENT MODEL

23. QUESTION WITH NOTICE - UPDATE ON THE NOTICE OF MOTION - DESTRUCTION OF ENDANGERED ECOLOGICAL COMMUNITIES RESOLVED AT THE ORDINARY MEETING OF COUNCIL, 07 DECEMBER 2023

I hope you found this video and summary helpful. 

Regards, 

Councillor Andrew Zbik
https://www.andrewzbik.com.au/